Can HOAs charge for resident screening in Florida?

Yes. Florida HOAs may charge screening fees when their governing documents authorize them and when fees remain reasonable. Associations should spell out the fee structure in writing and keep fees aligned with actual screening costs.

How do Florida's recent legislative changes affect resident screening compliance?

Recent measures such as HB 983 and HB 913 increase expectations for transparency, governance oversight, and digital record-keeping. Associations that use secure, automated screening systems can more easily meet documentation and access requirements under these newer rules.

What are the risks of non-compliance with fair housing laws during resident screening?

Fair Housing violations can result in federal investigations, costly settlements, and reputational damage. Even neutral criteria may create disparate impact if they disproportionately affect protected classes, so boards need clear, objective standards and consistent enforcement.

How can resident screening compliance software help generate revenue for my HOA?

Some platforms share a portion of application fees with the association, creating a new income stream. Faster approvals can also shorten vacancy periods and reduce administrative costs, which strengthens overall financial performance.

What security features should I look for in resident screening compliance software?

Key features include PCI Level 1 payment processing, strong encryption, secure cloud storage, regular backups, role-based access controls, and detailed audit logs. These controls help protect applicants and associations from data breaches and support compliance with privacy requirements.

Resident Screening Compliance Software for Florida HOAs

November 29, 2025

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