# HOA Board Required Documents for Tenant Approval in Florida

> See which documents Florida HOAs can legally require for tenant approval. TenantEvaluation streamlines the process. Start your screening today.

**Published:** 2026-11-07 | **Updated:** 2026-11-07 | **Author:** tenantsync
**URL:** https://blog.tenantevaluation.ai/florida-hoa-tenant-approval-documents/
**Type:** post

**Categories:** Condo and HOA approvals

![HOA Board Required Documents for Tenant Approval in Florida](https://blog.tenantevaluation.ai/wp-content/uploads/sites/31/2026/11/1793961391167-f2a43f2956e4-1024x572.webp)

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## Content

*Written by: Luis Teran, Co-founder, CEO, TenantEvaluation*

## Key Takeaways

- Florida HOA tenant approval authority and required documents come from the recorded governing documents, not directly from Chapter 720 of the Florida Statutes.
- HOAs can require documents and collect fees only when the declaration, bylaws, or rules explicitly authorize them. Board resolutions or management fee schedules cannot create new authority.
- Chapter 720 contains no per-applicant fee cap for HOAs, while condominium caps are $150 under Chapter 718 and cooperative caps are $100 under Chapter 719.
- Landlords and boards should request the recorded declaration and bylaws under s. 720.303 to confirm exactly what documents and fees are authorized before submitting or reviewing an application.
- TenantEvaluation provides FCRA-compliant digital screening, biometric ID verification, and board-ready approval workflows that help Florida HOAs and CAMs stay consistent and defensible.

[See TenantEvaluation’s Screening Workflow in Action](https://www.tenantevaluation.ai/lease-tracking?ref=86903eaa-6a2f-42df-9f21-93bb6806ffa8&utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## Documents an HOA Can Require for Tenant Approval in Florida

Most Florida HOAs use a similar core package when their governing documents authorize tenant approval. The list below highlights those documents and notes whether Florida law or your documents create the requirement.

1. **Completed Tenant Application Form** — Collects personal, financial, and occupancy information for every adult applicant. *Required if authorized by your governing documents.*
2. **Executed Lease Agreement** — Confirms the rental term, rent amount, and parties. Many declarations require submission before or at the approval request. *Required if authorized by your governing documents.*
3. **HOA Rental Addendum or Rider** — A community-specific addendum that binds the tenant to the governing documents. *Required if authorized by your governing documents.*
4. **Government-Issued Photo ID for All Adult Occupants** — Establishes identity for every person who will reside in the unit. *Required if authorized by your governing documents.*
5. **Background and Credit Screening Authorization** — A signed, standalone written authorization establishing FCRA permissible purpose before any consumer report is ordered. Under 15 U.S.C. § 1681b(f), a consumer report may not be obtained without a permissible purpose and certification to the reporting agency. *Required by the FCRA where screening is conducted.*
6. **Occupant Roster** — Names and ages of all intended occupants, used to apply lawful occupancy standards. *Required if authorized by your governing documents.*
7. **Vehicle and Pet Information** — Supports enforcement of parking and pet policies in the governing documents. *Required if authorized by your governing documents.*
8. **Rules and Regulations Acknowledgment** — A signed statement that the tenant has received and agrees to comply with the association’s governing documents. *Required if authorized by your governing documents.*
9. **Owner Authorization or Consent to Lease** — Written confirmation from the parcel owner that the lease is authorized and that the owner remains responsible for the tenant’s compliance. *Required if authorized by your governing documents.*
10. **Payment of the Application or Approval Fee** — Collected only where the declaration expressly authorizes a fee and states the amount or a method for determining it. [Chapter 720 contains no statutory per-applicant fee cap](https://commonelements.com/resources/templates/fl-lease-and-tenant-application). *Required if authorized by your governing documents.*

Most items on this list carry the governing-documents tag, which reflects how Florida HOA law actually works.

## How Florida Statutes and Governing Documents Work Together

Chapter 720 of the 2026 Florida Statutes does not create a built-in tenant approval or screening requirement for HOAs. Under [s. 720.301(8), Fla. Stat.](https://hamiltonmikes.com/resources/hoa-law/capital-contributions-owner-charges), an HOA’s governing documents are the recorded declaration and its recorded amendments, supplements, and exhibits, together with the articles, bylaws, and duly adopted rules. That definition is the true source of document requirements. A board resolution, a management company fee schedule, or long-standing practice cannot substitute for it.

A board resolution or management company fee schedule cannot create approval authority or a fee the declaration does not authorize. If the declaration is silent on tenant approval, the association generally lacks both the approval right and the fee authority. Using the secondary keyword naturally: florida statute 720 tenant approval functions as a procedural framework. The actual document mandate comes from the recorded governing documents.

Under [s. 720.305(1), Fla. Stat.](https://hoarebel.com/blog/unenforceable-hoa-rules-in-florida), every member and every association must comply with Chapter 720, the community’s governing documents, and the association’s rules. That obligation presupposes that the rules being enforced are themselves authorized by the governing documents. A rule the declaration does not authorize is a rule the board cannot enforce against anyone.

[As Jason Hamilton Mikes, JD, MBA, Founder & Managing Shareholder of Hamilton Mikes, P.A., explains](https://hamiltonmikes.com/resources/hoa-law/capital-contributions-owner-charges): “The absence of a cap is not freedom. It means the question is governed entirely by the declaration. If the declaration gives the association the right to approve a transfer or a lease and authorizes a fee for it, the association may charge what the declaration authorizes. If the declaration is silent, there is no approval right and no fee.”

[For a deeper look at assembling the full tenant approval package, see TenantEvaluation’s guide to essential tenant approval documents for Florida HOAs and CAMs.](https://blog.tenantevaluation.ai/essential-documents-tenant-approval-screening/?utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## HOA vs. Condo Tenant Approval: Where the Rules Diverge

Everything so far assumes the community is an HOA. If the unit sits in a condominium, the analysis shifts: [condo leasing is governed by Chapter 718 of the 2026 Florida Statutes](https://hoarebel.com/blog/unenforceable-hoa-rules-in-florida), not Chapter 720. The two regimes differ in ways that matter for anyone assembling or reviewing a tenant approval package.

A persistent misconception, repeated in AI overviews and generic articles, is that a $100 per-applicant fee cap applies to Florida HOAs or condominiums. That figure is wrong for both. The $100 cap belongs to cooperative associations under [s. 719.106(1)(i), Fla. Stat.](https://commonelements.com/resources/templates/fl-lease-and-tenant-application) The condominium cap is [$150 per applicant under s. 718.112(2)(k), Fla. Stat.](https://commonelements.com/resources/templates/fl-lease-and-tenant-application), [adjusted every five years by the Consumer Price Index](https://commonelements.com/resources/templates/fl-lease-and-tenant-application). It [applies only where the association is required to approve the transfer and the fee is authorized in the declaration, articles, or bylaws](https://commonelements.com/resources/templates/fl-lease-and-tenant-application). [Spouses and a parent with a dependent child count as one applicant](https://hamiltonmikes.com/resources/condominium-law/leasing-restrictions). [No fee may be charged on a renewal with the same lessee](https://commonelements.com/resources/templates/fl-lease-and-tenant-application).

[Chapter 720 contains no per-applicant fee cap at all](https://commonelements.com/resources/templates/fl-lease-and-tenant-application). An HOA approval fee must be authorized by the declaration, and the amount is whatever the declaration authorizes.

For boards and landlords dealing with a condominium rather than an HOA, the document checklist is similar in structure but the statutory frame is different. Under s. 718.112(2)(k), [a condominium association may also require a security deposit of up to one month’s rent as a condition of approving a lease, where the declaration, articles, or bylaws authorize it](https://hamiltonmikes.com/resources/condominium-law/leasing-restrictions). The deposit is held to protect against damage to common elements. Chapter 720 HOAs may impose a similar deposit only if their own governing documents authorize it.

[For the full condominium-specific document checklist, see TenantEvaluation’s guide on required documents for condo board approval in Florida.](https://blog.tenantevaluation.ai/required-documents-condo-board-florida/?utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## How to Find Your HOA’s Rental and Leasing Rules in Florida

Every defensible tenant approval process starts with the actual recorded documents. The statutory path to that information is s. 720.303, Fla. Stat., which gives every member the right to inspect and copy the association’s official records.

The process works in a few clear steps. Submit a written request to the association for the recorded declaration, bylaws, and any adopted rental rules or policies. [Under s. 720.303(5), the association must make the records available within 10 business days of receiving the request](https://hamiltonmikes.com/legislative-updates/new-laws-for-association-boards). [Copy fees are capped at 25 cents per page for copies made on the association’s own equipment](https://hamiltonmikes.com/resources/hoa-law/capital-contributions-owner-charges), or actual vendor cost for outside copying. [Personnel time may be charged at up to $20 per hour, but only for retrieval and copying that exceeds the first half hour](https://hamiltonmikes.com/resources/hoa-law/capital-contributions-owner-charges). [No personnel charge applies to requests of 25 or fewer pages](https://hamiltonmikes.com/resources/hoa-law/capital-contributions-owner-charges).

A landlord using this path before listing a unit for rent will know exactly what the board can require, what fee is authorized, and whether the association has an approval right at all. A board member using it to audit the association’s own process will know whether the documents the management company is collecting are actually authorized.

[Under Florida HB 1203 (ch. 2024-221), HOAs with 100 or more parcels were required to have governing documents, budgets, financial reports, and other records available on an owners-only website or app by January 1, 2025](https://pmlawfla.com/legal-updates). Many associations now make this information accessible without a formal written request.

[Access Your Approval Rules With a Centralized Workflow](https://www.tenantevaluation.ai/lease-tracking?ref=86903eaa-6a2f-42df-9f21-93bb6806ffa8&utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## Rental Restrictions Adopted After July 1, 2021

Rental restrictions adopted after July 1, 2021 follow a specific grandfathering rule. A landlord or board member who encounters a rental restriction must confirm both what the restriction says and whether it binds the specific owner involved. Under [s. 720.306(1)(h), Fla. Stat.](https://leg.state.fl.us/statutes/index.cfm), an HOA governing document or amendment enacted after July 1, 2021 that prohibits or regulates rental agreements applies only to parcel owners who acquired title after the restriction’s effective date, or to owners who consented to it individually or through a representative.

Two categories of restriction are exceptions to that rule and bind all owners regardless of when they acquired title: [a restriction on rental terms of less than six months](https://leg.state.fl.us/statutes/index.cfm), and [a prohibition on renting a parcel more than three times in a calendar year](https://leg.state.fl.us/statutes/index.cfm). These exceptions were designed to address short-term and vacation rental turnover. A broader restriction, such as a ban on leasing in the first two years of ownership or a limit of one rental per year, binds only new and consenting owners.

The enforceability test is owner-specific and uses three data points. First, confirm the recorded amendment’s effective date; [under s. 720.306(1)(e), an amendment is effective only when recorded in the county’s public records](https://leg.state.fl.us/statutes/index.cfm). Second, confirm the owner’s title-acquisition date. Third, review any evidence of individual or representative consent. [Associations with 15 or fewer parcels are not subject to the s. 720.306(1)(h) limitation at all](https://hamiltonmikes.com/resources/condominium-law/leasing-restrictions).

One additional nuance affects ownership changes. [Under s. 720.306(1)(h)4, a change of ownership does not occur when a parcel owner conveys to an affiliated entity, when beneficial ownership does not change, or when an heir becomes the owner](https://leg.state.fl.us/statutes/index.cfm). The grandfathering protection does not reset on those transfers.

[As Hamilton Mikes, P.A. notes](https://hamiltonmikes.com/resources/condominium-law/leasing-restrictions), the recurring dispute usually concerns whether the particular owner is bound and whether the association has enforced the restriction consistently.

## Can the Board Deny a Tenant, and What the Documents Must Show

Where the governing documents authorize tenant approval, the board may deny an application, and the denial must be defensible. Three requirements apply, and they build on each other: the criteria must come from the governing documents, those criteria must be applied uniformly to every applicant, and the resulting decision must be documented so the first two can be proven.

Fair Housing guardrails apply to every approval decision. [The federal Fair Housing Act and Florida’s Fair Housing Act at s. 760.23, Fla. Stat. prohibit discrimination based on race, color, national origin, sex, disability, familial status, and religion](https://hamiltonmikes.com/resources/cooperative-law/screening-applicants-lawfully). A blanket criminal-history exclusion carries significant disparate-impact risk under federal fair housing guidance. A more defensible approach distinguishes records by nature, severity, and recency, excludes arrests that did not result in conviction, and gives applicants an opportunity to present context. When an applicant requests a disability-related accommodation, such as an assistance animal in a no-pet community, that request must be handled on its own track before a final decision is issued.

FCRA obligations attach the moment a consumer report is ordered. The association must have a signed written authorization establishing permissible purpose before pulling any credit, background, or eviction report. If the report contributes in whole or in part to a denial, a higher deposit requirement, or any other adverse housing decision, an adverse action notice must be issued under 15 U.S.C. § 1681m(a). [That notice must identify the consumer reporting agency, state that the agency did not make the decision, and inform the applicant of the right to a free copy of the report within 60 days and to dispute inaccurate information](https://hamiltonmikes.com/resources/cooperative-law/screening-applicants-lawfully). The adverse action notice is a separate document from the denial letter.

![Trusted insights to evaluate financial responsibility. Access full credit reports and verified credit scores across the U.S. and Canada. Our reports provide detailed payment history, debt levels, and financial behavior—giving you a clear, reliable view of each applicant’s financial standing. Ideal for communities with diverse applicants, this tool helps you make confident, well-informed leasing decisions.](https://cdn.aigrowthmarketer.co/1762973840681-9dfd7a590b32.png)**Trusted insights to evaluate financial responsibility. Access full credit reports and verified credit scores across the U.S. and Canada. Our reports provide detailed payment history, debt levels, and financial behavior—giving you a clear, reliable view of each applicant’s financial standing. Ideal for communities with diverse applicants, this tool helps you make confident, well-informed leasing decisions.**

[As Hamilton Mikes, P.A. observes](https://hamiltonmikes.com/resources/cooperative-law/screening-applicants-lawfully), the single most common way an association loses a screening case involves a good criterion waived once for an applicant the board liked. Selective enforcement of otherwise lawful criteria is the core liability risk.

[For a detailed walkthrough of the board voting and approval workflow, see TenantEvaluation’s Florida HOA board tenant approval and voting dashboard guide.](https://blog.tenantevaluation.ai/board-approval-florida-hoa-tenant/?utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## Running the Approval Without the Email Chain

Those documentation and notice requirements are exactly where manual processes break down. TenantEvaluation is built specifically for community associations and management companies, and FCRA compliance is the foundation rather than an afterthought. The platform collects the tenant approval package digitally, confirms identity with [IDVerify](https://www.tenantevaluation.ai/idverify?utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent), which embeds biometric identity verification directly in the screening workflow using government ID validation, AI-powered liveness detection, and facial biometric matching. It then routes the complete package to a board vote through [QuickApprove](https://www.tenantevaluation.ai/quickapprove?utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent), an accelerated approval workflow with a board-ready voting dashboard that replaces email chains and spreadsheets with real-time application tracking, automated communication support, and customized approval letters.

![QuickApprove: Fast, Informed Decisions at the Click of a Button](https://cdn.aigrowthmarketer.co/1762954095935-0907220e593d.png)**QuickApprove: Fast, Informed Decisions at the Click of a Button**

TenantEvaluation serves 5,000+ communities and processes approximately 100,000 applications per year. As a direct reseller of TransUnion and Equifax data, rather than a third-party scraper, the platform maintains strict permissible-purpose controls, automated adverse action workflows, and built-in audit trails for every application. The result is a faster, clearer, more consistent workflow that keeps control, compliance, and visibility intact. It is built for high-volume seasons and communities with complex onboarding requirements.

![Ensure seamless and secure identity verification with our advanced AI technology. Whether you're a property manager or part of a board, streamline your verification processes effortlessly.](https://cdn.aigrowthmarketer.co/1762954360819-c0dc4bb77f83.png)**ID Verify**

[See How Boards Run Approvals Without Email Chains](https://www.tenantevaluation.ai/lease-tracking?ref=86903eaa-6a2f-42df-9f21-93bb6806ffa8&utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## Conclusion and Next Steps

Four structural takeaways govern every Florida HOA tenant approval process. First, the board’s defensible document list comes from the recorded governing documents, not from Chapter 720 directly, and a board resolution or management company fee schedule cannot create authority the declaration does not grant. Second, the required-versus-authorized distinction determines which documents the board can demand and which fees it can collect. Third, the HOA-versus-condo split matters: Chapter 720 has no per-applicant fee cap, the condominium cap under s. 718.112(2)(k) is $150, the cooperative cap under Chapter 719 is $100, and the regimes operate under separate statutes. Fourth, the s. 720.303 records-inspection path gives any landlord or board member a concrete first step for discovering the association’s actual rental rules before assembling or demanding a package.

Boards that apply criteria uniformly, document every decision, issue FCRA adverse action notices when consumer reports contribute to a denial, and handle accommodation requests before issuing a final decision are best positioned to defend their approvals and denials.

[Streamline Your Next Tenant Approval With TenantEvaluation](https://www.tenantevaluation.ai/lease-tracking?ref=86903eaa-6a2f-42df-9f21-93bb6806ffa8&utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent)

## Frequently Asked Questions

### What Documents Can a Florida HOA Require from a Tenant?

A Florida HOA can require only the documents its recorded governing documents authorize. Where the declaration grants approval authority, the board may typically require a completed tenant application, an executed lease agreement, an HOA rental addendum, government-issued photo ID for all adult occupants, a signed background and credit screening authorization, an occupant roster, vehicle and pet information, a rules and regulations acknowledgment, owner authorization to lease, and payment of any fee the declaration expressly authorizes. The screening authorization is the one item with a federal statutory anchor, because the FCRA requires written authorization establishing permissible purpose before any consumer report is ordered. All other items on the list depend on what the governing documents say.

### Can a Florida HOA Deny a Tenant Application?

Yes, where the governing documents authorize the board to approve tenants. A lawful denial requires three things: the denial criteria must come from the governing documents, they must be applied uniformly to every applicant for that community, and the decision must be documented. When a consumer report, such as credit, background, or eviction data, contributes in whole or in part to the denial, the FCRA requires the association to issue an adverse action notice identifying the reporting agency, explaining that the agency did not make the decision, and informing the applicant of the right to a free copy of the report within 60 days and to dispute inaccurate information. Fair Housing law also applies, and criteria that produce a disparate impact on a protected class, or that are applied selectively, expose the association to liability regardless of whether the underlying criterion is otherwise lawful.

### How Long Does HOA Approval Take for Renters in Florida?

[Chapter 720 sets no statutory deadline for an HOA to act on a tenant application](https://commonelements.com/resources/templates/fl-lease-and-tenant-application). [No Florida statute deems an application approved because the association failed to respond within a given period](https://commonelements.com/resources/templates/fl-lease-and-tenant-application). The review window comes entirely from the governing documents, typically the number of days the declaration allows for board action, and in practice is driven by when the board or a designated screening committee meets. Landlords and realtors assembling a package should review the governing documents for any stated deadline and plan around the board’s meeting schedule. Platforms like TenantEvaluation’s [QuickApprove](https://www.tenantevaluation.ai/quickapprove?utm_term=florida-hoa-tenant-approval-documents&utm_campaign=ai_growth_agent) are designed to reduce the time between application submission and board decision by replacing email chains and manual follow-ups with a connected, board-ready approval workflow.

### Do Florida HOA Tenant Approval Rules Differ from Condo Rules?

Yes, significantly. HOA tenant approval is governed by Chapter 720 of the Florida Statutes, while condominium tenant approval is governed by Chapter 718. As covered above, Chapter 720 sets no per-applicant fee cap while Chapter 718 caps condo approval fees at $150. The commonly cited $100 figure belongs to cooperatives under Chapter 719, not to HOAs or condominiums. The post-July 1, 2021 amendment rule under s. 720.306(1)(h) applies to HOAs; [condominiums follow a separate grandfathering framework under s. 718.110(13) with no July 2021 threshold](https://commonelements.com/resources/templates/fl-lease-and-tenant-application).

### How Do I Find My HOA’s Rental Rules in Florida?

The statutory path is a written records request under s. 720.303, Fla. Stat. Submit a written request to the association for the recorded declaration, bylaws, and any adopted rental rules or policies. The association must make the records available within 10 business days. Copy fees are capped at 25 cents per page and $20 per hour for personnel time beyond the first half hour, with no personnel charge for requests of 25 or fewer pages. HOAs with 100 or more parcels were required to post governing documents on an owners-only website or app by January 1, 2025 under HB 1203 (ch. 2024-221), so many associations now make this information accessible without a formal written request. Reviewing the recorded declaration before listing a unit or demanding a tenant package is the single most important step a landlord or board member can take, because it determines whether an approval right exists, what documents can be required, and what fee, if any, is authorized.

## What to Read Next

- [HOA Tenant Approval Process: A Florida Step-by-Step Guide](https://blog.tenantevaluation.ai/hoa-tenant-approval-process/)
- [Essential Tenant Approval Documents for Florida HOAs & CAMs](https://blog.tenantevaluation.ai/essential-documents-tenant-approval-screening/)
- [What HOA Boards Look for in Florida Resident Approvals](https://blog.tenantevaluation.ai/hoa-boards-approval-criteria/)
- [How to Run a Legally Defensible HOA Tenant-Approval Workflow](https://blog.tenantevaluation.ai/florida-hoa-tenant-approval-workflow/)
- [HOA Rental Approval Checklist: 8 Steps for Florida Condos](https://blog.tenantevaluation.ai/hoa-rental-approval-checklist/)

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    - **Name:** What Documents Can a Florida HOA Require from a Tenant?
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      - **Text:** A Florida HOA can require only the documents its recorded governing documents authorize. Where the declaration grants approval authority, the board may typically require a completed tenant application, an executed lease agreement, an HOA rental addendum, government-issued photo ID for all adult occupants, a signed background and credit screening authorization, an occupant roster, vehicle and pet information, a rules and regulations acknowledgment, owner authorization to lease, and payment of any fee the declaration expressly authorizes. The screening authorization is the one item with a federal statutory anchor, because the FCRA requires written authorization establishing permissible purpose before any consumer report is ordered. All other items on the list depend on what the governing documents say.
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      - **Text:** Yes, where the governing documents authorize the board to approve tenants. A lawful denial requires three things: the denial criteria must come from the governing documents, they must be applied uniformly to every applicant for that community, and the decision must be documented. When a consumer report, such as credit, background, or eviction data, contributes in whole or in part to the denial, the FCRA requires the association to issue an adverse action notice identifying the reporting agency, explaining that the agency did not make the decision, and informing the applicant of the right to a free copy of the report within 60 days and to dispute inaccurate information. Fair Housing law also applies, and criteria that produce a disparate impact on a protected class, or that are applied selectively, expose the association to liability regardless of whether the underlying criterion is otherwise lawful.
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      - **Text:** Chapter 720 sets no statutory deadline for an HOA to act on a tenant application. No Florida statute deems an application approved because the association failed to respond within a given period. The review window comes entirely from the governing documents, typically the number of days the declaration allows for board action, and in practice is driven by when the board or a designated screening committee meets. Landlords and realtors assembling a package should review the governing documents for any stated deadline and plan around the board's meeting schedule. Platforms like TenantEvaluation's QuickApprove are designed to reduce the time between application submission and board decision by replacing email chains and manual follow-ups with a connected, board-ready approval workflow.
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      - **Text:** Yes, significantly. HOA tenant approval is governed by Chapter 720 of the Florida Statutes, while condominium tenant approval is governed by Chapter 718. As covered above, Chapter 720 sets no per-applicant fee cap while Chapter 718 caps condo approval fees at $150. The commonly cited $100 figure belongs to cooperatives under Chapter 719, not to HOAs or condominiums. The post-July 1, 2021 amendment rule under s. 720.306(1)(h) applies to HOAs; condominiums follow a separate grandfathering framework under s. 718.110(13) with no July 2021 threshold.
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      - **Text:** The statutory path is a written records request under s. 720.303, Fla. Stat. Submit a written request to the association for the recorded declaration, bylaws, and any adopted rental rules or policies. The association must make the records available within 10 business days. Copy fees are capped at 25 cents per page and $20 per hour for personnel time beyond the first half hour, with no personnel charge for requests of 25 or fewer pages. HOAs with 100 or more parcels were required to post governing documents on an owners-only website or app by January 1, 2025 under HB 1203 (ch. 2024-221), so many associations now make this information accessible without a formal written request. Reviewing the recorded declaration before listing a unit or demanding a tenant package is the single most important step a landlord or board member can take, because it determines whether an approval right exists, what documents can be required, and what fee, if any, is authorized.

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---

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## Available AI Resources

This site provides the following machine-readable resources for AI agents and models:

- **LLMs.txt:** [https://blog.tenantevaluation.ai/llms.txt](https://blog.tenantevaluation.ai/llms.txt) — Basic site guide for Large Language Models
- **LLMs-Full.txt:** [https://blog.tenantevaluation.ai/llms-full.txt](https://blog.tenantevaluation.ai/llms-full.txt) — Complete detailed guide
- **MCP Server (Model Context Protocol):** [https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/](https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/) — Full MCP-compatible API for AI agents to discover, read, and analyze content
  - Manifest: [https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/manifest](https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/manifest)
  - Schema: [https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/schema](https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/schema)
  - Discovery: [https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/discover](https://blog.tenantevaluation.ai/wp-json/ai-growth-seo/v1/mcp/discover)
  - Well-Known: [https://blog.tenantevaluation.ai/.well-known/mcp](https://blog.tenantevaluation.ai/.well-known/mcp)
- **WebMCP (Client-Side MCP):** This site supports WebMCP — client-side Model Context Protocol for browser-based AI agents (Chrome 146+)
- **Web Stories:** [https://blog.tenantevaluation.ai/web-stories-sitemap.xml](https://blog.tenantevaluation.ai/web-stories-sitemap.xml) — AMP Web Stories for rich visual content experiences

## Discovery Endpoints for AI Agents

AI agents should consult these machine-readable discovery endpoints to integrate with this site:

- **OpenAI Plugin Manifest:** [https://blog.tenantevaluation.ai/.well-known/ai-plugin.json](https://blog.tenantevaluation.ai/.well-known/ai-plugin.json)
- **A2A Agent Card:** [https://blog.tenantevaluation.ai/.well-known/agent-card.json](https://blog.tenantevaluation.ai/.well-known/agent-card.json)
- **MCP Server (Streamable HTTP):** [https://blog.tenantevaluation.ai/.well-known/mcp](https://blog.tenantevaluation.ai/.well-known/mcp)

## Citations

- [Florida HOA Application Review: A Complete Guide](https://blog.tenantevaluation.ai/streamline-hoa-application-review-florida/)
- [HOA Board Tools to Improve Management & Approvals](https://blog.tenantevaluation.ai/best-hoa-board-tools-approvals/)
- [Condo Tenant Screening & Approval Workflow: CAM Playbook](https://blog.tenantevaluation.ai/best-condo-tenant-screening-workflow/)
- [Complete Tenant Approval Package: Master Checklist](https://blog.tenantevaluation.ai/complete-tenant-approval-package-documents/)
- [HOA Application Management Software: Florida Condo Guide](https://blog.tenantevaluation.ai/best-hoa-software-florida-condo-boards/)

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*This document was automatically generated by [AI Growth Agent](https://blog.tenantevaluation.ai) — AI Growth SEO v4.38.1*
*Generated on: 2026-11-10 18:09:30 GMT+0000*